Managing job applications has become a major issue for the human resources industry lately. It is not unheard of in businesses around the world that applicants will wind up choking existing processes with thousands and thousands of applications. The challenges in sorting these applications can result in excessive work being given to HR professionals. A business managing this volume of applications needs to do so in a way that retains consistency and should ideally also improve the organization’s quality of applicants. To do this manually, the HR professional needs to send many manual emails, keep a large quantity of data in mind to ensure organizational consistency, and screen every application manually no matter how invalid it may be. Hospitals need to save every second they can. How can they maintain maximum effectiveness while not diverting resources away from other important tasks?
SimplyCast introduces the digital Job Application use case. This is an automated system that helps businesses manage their hiring process. These facilities are often frantic with immensely busy schedules, so finding a way to lessen the workload is always useful. By implementing automation rules and tools that allow the application process to proceed without manual oversight, the business can speed up the application review process and advance the quality of applicants that make it through screening.
An automated solution can solve many potential problems that businesses must address and provide maximum time efficiency for staff. Convenience and effective management allow HR professionals to focus on other matters and helps hiring managers save time.
Benefits of a Job Application Solution
SimplyCast predicted the need for a method of handling job application management that prevents work from building up and overwhelming staff. By using an array of digital tools, businesses can ensure that their communication with applicants is managed effectively, and they are able to quickly filter and identify valid applications. This solution allows for conditional application forms that automatically filter applicants into the appropriate workflow for the HR professional or hiring manager and automated messages to notify the applicant throughout the process. All of these benefits occur within a simple 3-step process.
Templated Communication
Pre-prepared messages that tell applicants what stage their application is at, or that notify applicants of a rejection or interview are an important starting place. These messages being templated ahead of time allow a business to maintain branding, design, message and other consistency throughout their communications. They also ensure that messages are approved before going out and eliminate the need for HR professionals to send each message manually. A process should be established that will move applicants into the correct stage of a pipeline to activate certain messages.
Conditional Application Forms
Setting up application forms can get frustrating to keep track of if you have several positions you’re hiring for. By setting up a conditional form, the business can place all necessary fields on a single form. Using conditional visibility, only the fields relevant to the position being applied for will be displayed. This allows forms to be minimized to a single form, or a handful of forms depending on the size of the company.
Efficient HR Tracking
Even with the templated, automated communication and the single landing form for new applicants, HR professionals must keep track of much information. We wanted to ensure that it was easy to keep businesses and HR professionals working well. Rather than having to manually check where a given applicant is in the process or organize interviews over the phone, automated messages can convey interview dates and times, and a pipeline can clearly display immediately how many applicants are in each stage of application. This can also be used to open a given stage and see who is in it. This will allow for the information to be easily updated and constantly available to decision makers without requiring extra input. Furthermore, every form submission will have a report attached to it that allows administrators and HR professionals to explore the ways the applications are being done and improve the procedure with small adjustments as needed.
Why SimplyCast?
These are just some of the benefits that the Job Application use case can offer, and just one of our many HR and general business use cases. SimplyCast is committed to improving quality of care for employers, management, executives and other involved parties, and helping our business sector find new ways to communicate effectively.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Interested?
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your solution more efficiently. Let us know that you’re looking at the Job Application use case, or use case ID UC0000118 to help us get you started quickly.
